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How do collaboration tools support agile teams?

Daniel J. Power
Editor, DSSResources.com

Agile emphasizes collaboration and communication with teams members and clients. A wide variety of computer-based software has been developed that is identified as collaboration tools. This umbrella term is used for software and online services that support people who are working together on common projects across time, schedule, distance, and physical location. A collaboration tool can be something as simple as email and as complex as a sophisticated, multiuser project management software application. This column reviews collaboration tools and software available to support teams and suggests guidelines for choosing the right tool for a specific team project.

Bika (2019), Nieuwland (2017) and others review team collaboration tools. Bika's (2019) short article provides short descriptions for 4 communication tools and 10 project management tools. Some tools are very narrow and specific in their capabilities while others are more general. The four communications tools include 1. Flowdock chat support, 2. GoToMeeting video conferencing, 3. Slack instant messaging, file transfer, and message search, and 4. WebEx personalized video meeting rooms. Nieuland (2017) starts with Workzone and then examines competing products/services.

This review emphasizes the broad category of project management collaboration tools. The following six collaboration tools seem especially useful for agile work environments.

Asana (https://asana.com) helps plan, organize, and manage projects for small teams. Users may assign tasks to other members, add followers to projects and monitor deadlines.

Google's collaboration tools include Google Docs and Sheets. These tools allow teams to edit files at the same time and save all the changes automatically.

monday.com (https://monday.com) is a tool that simplifies the way teams work together. Users can manage workload, track projects, move work forward, and communicate with people. Previously known as Dapulse, it "has a great visual design so itís easy to understand and work with".

Redbooth (https://redbooth.com/), formerly Teambox, is a cloud-based project management, collaboration, and communication platform. Its platform allows users to plan and collaborate through many functions from video conferencing to creating Gantt charts.

Trello (https://trello.com) has boards, lists, and cards that enable you to organize and prioritize your projects. It is easy to learn and works well for monitoring projects and assigning tasks. Trello also makes using Agile, Scrum and other project management frameworks easy.

Workzone (https://www.workzone.com) is project management software.

References

Bika, N., "The 14 best collaboration tools for productive teams," Workable, 2019 at URL https://resources.workable.com/tutorial/collaboration-tools.

Nieuwland, J., "28 Best Collaboration Tools To Improve Teamwork in 2018," Workzone, June 1, 2017 at URL https://www.workzone.com/blog/collaboration-tools/ .

Last update: 2019-08-23 12:50
Author: Daniel Power

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